An online, visit planning tool

Designed to support and encourage safe planning of educational visits

eVisit is a user friendly, one page visit planning tool, which supports the creating, approval and recording of high quality and safe off site visits.


The Background

The system was designed by the Outdoor Education Advisers Panel (OEAP) http://www.oeap.info/ who exist to ensure the effective leadership and management of high quality outdoor education, offsite visits and adventurous activities. The OEAP have written and published National Guidance, which offers robust guidelines on how to plan and deliver these successful visits. Adopting National Guidance removes the need for each employer or establishment to write and maintain their own comprehensive guidance and gives users easy access to regularly updated and nationally recognised guidance. eVisit has been designed to support this knowledge and is linked directly to and follows the robust boundaries of National Guidance.

Feature

The System

Easy to use

eVisit is simple and intuitive to use, encouraging staff members to use the system and ensuring the task is not laborious. Evidence shows that using eVisit reduces the time it takes to create a visit by 30%. This not only frees up time for extra jobs but also makes planning visits more achievable.

Feature

Flexibility

The “approval” or “review” process can be altered at establishment level, allowing flexibility and the ability to localise the system according to your needs. This is particularly useful for Multi Academy Trusts, Local Authorities and Independent Advisers who have multiple establishments.

Storage of Documents

The document library can store relevant policies, forms and templates, enabling users direct access to documents on eVisit and is a valuable repository for information relating to planning visits.


Feature

Messages and Alerts

The automated messaging system keeps the relevant people informed as to the status of the visit and also when they have a task to complete. It can also be linked to emails outwith eVisit.

Within eVisit you are able to clone visits that happen annually or frequently, which saves time and duplication. In addition to this there is also automatic auditing on all visits.

Feature

eVisit has been successfully used by organisations where:

  • They wanted to increase the number of outdoor visits
  • They wished to reduce the time taken to plan a visit
  • Organisations are under pressure to save money whilst improving efficiency
  • They wished to benefit from the direct link to National Guidance
  • An overview of daily visits is important
  • Reporting on visits is useful
  • There is a need to have an automatic clear audit trail
  • They want to have a one stop repository for information pertaining to visits
  • Regular visits can be cloned
  • They need to access the system on varied mobile devices.
  • Following National Guidance is of paramount importance

eVisit was designed to encourage and support an increase in the number of outdoor education visits for multi establishments. Being a web based product, with multi platform access, it enables the planning and monitoring of your trips wherever, whenever and ensures that high standards and regulations are followed, resulting in successful outdoor educational visits.